GUIDELINES
- You can increase the possibilities of having your desire to be accepted if you explain your reason precisely and distinctly. You should be determined but not to the point of being cocky.
- Ask for a special offer or a complimentary product or service.
- Elaborate why you need and why you are worthy of the discount and the complimentary service or product. If you have incurred losses because of the readers' mistake, explain the details of your loss.
- Mention to the reader the exact amount of discount you want and expect.
- Demand for a response.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Save the species
Around 1,500 acres of Green, Spruces are being consumed by the beetles in a week. Once there was a time when these species of trees were in excess in the forests, and now their number is decreasing day per day. Some active measures need to be taken up to save them.
At our foundation, we are taking steps to prevent this beautiful gift of nature. Now the turn is yours.
Whatever you will contribute will go to support the programs devised to support these trees. Your contribution can save Africa's Green Spruce species.
Your contribution can help these trees to expand in forests of Africa.
I am requesting you to help us save this gift of nature by contributing your gift so that we can ensure their survival.
I request you to send us you gift as a charity, and we will return you a beautiful notepad for your generosity.
Please fill out the details in the form attached and send us through mail.
Regards
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample fundraising letter for environmental cause.
Further things to consider when writing fundraising letters to donors
Fundraising Letters
Fundraising letters are letters written to seek financial support for a cause, charity, or other enterprises. Such letters are often geared towards non-profit organizations and churches that are looking for contributions. Fundraising letters should be sent early enough in advance of the event so that the recipient can have enough time to respond to your request. If you know someone who knows the donor personally, include their names or have them sign the letters as making a personal contact may sometimes secure a donation.
Although sending out fundraising letters may seem old-fashioned, if crafted correctly, these letters can be extremely effective. Grab the recipient's attention from the start. Use the recipient's name so that he/she can know that the letter was intended for him/her, and not just some supporter. If he/she has made another donation in the past, thank him/her for it before asking again. Mention what the donation is intended for. Where appropriate, mention some of the past achievements of your organization. Explain the urgent need for the donation and how the recipient can help contribute to it. Tell the recipient how important he/she is to the cause. End by thanking the recipient in advance for his/her support.
Letters to Donors
Letters to donors are letters written to people who have donated something, especially money, voluntarily to a fund or charity. Usually, these are fundraising letters to invite donors to fundraisers or thank-you letters to express gratitude and appreciation for donations. Whatever the reason for your letter, writing to donors maintains a great relationship and can help you secure future funding. This simple gesture shows them that you can be trusted and that you are doing something that is of benefit to the community. It also shows the donors that your cause is worthy of their money and time.
When writing letters to donors, it is important to know the exact message you want to convey. Most letters to donors can be tricky to write, especially those asking for donations. You don't want to write something that the recipient will give a cursory glance and carry to the trash! Grab the recipient's attention from the start. For fundraising letters, clearly state how the donation will be used. If you are writing to thank the recipient for a donation, let him/her know how the donation helped. Be brief and straightforward. End the letter on a positive tone.
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