GUIDELINES
- This letter aims to convey information about your products' or services' most entrancing feature in a brief message, Write it using short yet active sentences that are comprehensible and easy to remember. If you opt to include a free sample or brochures, you may further shorten your letter.
- Get the attention of the reader from the start using a strong statement that introduces your products or services.
- Discuss the differences in your products and services versus other similar products and services.
- Encourage the reader to reply.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Are you missing important calls after business hours? Would you like to know that someone is answering phones for you 24 hours a day?
Maybe you have a small business that requires you to be on jobs with no one left behind to mind the shop.
Yancy Answering Systems can handle it. Our courteous, pleasant staff will answer your after-hours calls or anytime you must be away from the office. We take messages and triage them for you. If you need to be alerted to any particular call, we will determine that and call you with the details.
Sometimes it just isn't feasible to answer your cell phone while you are on the job. Consider trying to put down sheetrock you were attempting to hang or shut down a noisy shampooer you were running just because the phone rang. Let us handle the small stuff for you so you can continue giving your customers your complete attention and satisfaction.
For a small monthly fee, Yancy Answering Systems will take care of any calls you forward to us. We do this at any time of the day or night. All you have to do is contact us on our direct line to alert us your line is being forwarded to us. We will assign one of our competent answering techs to handle your calls. You can go on doing what you need to do without worrying about the business. We will do it all for you.
Contact us today to discuss signing up with Yancy Answering Systems. We have your call covered!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample introduction letter for Yancy Answering Systems.
Further things to consider when writing introduction letters to companies
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.
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