- Let your client know the reason you are writing to him.
- Express how it was working with him.
- Let him know your hand over details. End by saying goodbye.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is time to say goodbye. I will soon be leaving XYZ to join CDE.
You have been an excellent client. Your understanding levels far exceeded our expectations. Your business acumen inspired me to a great extent.
John will be taking over from me and will be you new client service executive. I hope to work with you again and till then its only a goodbye.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Farewell letter to a client.
Further things to consider when writing farewell letters to clients
Farewell letters are letters we write to express good wishes when parting with loved ones. A farewell letter is the best means to thank people for the time you spent together. Maybe you have accepted a new job offer, you are retiring, or going back to school. Perhaps you are moving to another country for good. The best and most convenient way to say goodbye to your friends, neighbors, and coworkers is by sending a farewell letter. While you may deliver the news face-to-face, sending a farewell letter makes sure that everyone knows the news. It is the perfect place to share contact information so that people can still keep in touch with you.
Great farewell letters are brief and precise. Clearly state the reason why you are writing the letter. Begin by confirming your departure and depending on the circumstance, explain how you feel about making this difficult decision. Say thanks for the time spent with the recipient, his/her friendship, love, support, etc. Mention some of the good times and memories you have shared. Wish the recipient the best in his/her future. End with a positive or humorous note making a clear invitation to continued communication.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.