Reply to a farewell letter

GUIDELINES

  1. Express your feeling about the reader leaving
  2. Let him know that you will miss him.
  3. End with a positive note that you will keep in touch.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It is sad to know that you are leaving us to move on with your plans.

While I am happy that you will finally make time for those plans that you shared with me, I am sure I will miss you.

Our time together may have ended at work, but we will surely be good friends even after work. Do stay in touch.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Reply to a farewell letter.

Further things to consider when writing farewell letters to colleagues

Further things to consider when writing farewell letters to colleagues

Farewell Letters

Farewell letters are letters we write to express good wishes when parting with loved ones. A farewell letter is the best means to thank people for the time you spent together. Maybe you have accepted a new job offer, you are retiring, or going back to school. Perhaps you are moving to another country for good. The best and most convenient way to say goodbye to your friends, neighbors, and coworkers is by sending a farewell letter. While you may deliver the news face-to-face, sending a farewell letter makes sure that everyone knows the news. It is the perfect place to share contact information so that people can still keep in touch with you.

Great farewell letters are brief and precise. Clearly state the reason why you are writing the letter. Begin by confirming your departure and depending on the circumstance, explain how you feel about making this difficult decision. Say thanks for the time spent with the recipient, his/her friendship, love, support, etc. Mention some of the good times and memories you have shared. Wish the recipient the best in his/her future. End with a positive or humorous note making a clear invitation to continued communication.

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

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