- Announce your day of departure from the organization to your employees
- Express how great your team was and any other points of appreciation.
- Express gratitude to your employees and provide an alternate contact. End on a high note.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like you to know that tomorrow is my last working day at XYZ Ltd.
Without a doubt, this has been the best team with whom I have ever worked. Each of you had your style and added your charisma to every project that we took up. I never doubted any of your capabilities even once.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Farewell letter to an employee.
Further things to consider when writing farewell letters to employees
Farewell letters are letters we write to express good wishes when parting with loved ones. A farewell letter is the best means to thank people for the time you spent together. Maybe you have accepted a new job offer, you are retiring, or going back to school. Perhaps you are moving to another country for good. The best and most convenient way to say goodbye to your friends, neighbors, and coworkers is by sending a farewell letter. While you may deliver the news face-to-face, sending a farewell letter makes sure that everyone knows the news. It is the perfect place to share contact information so that people can still keep in touch with you.
Great farewell letters are brief and precise. Clearly state the reason why you are writing the letter. Begin by confirming your departure and depending on the circumstance, explain how you feel about making this difficult decision. Say thanks for the time spent with the recipient, his/her friendship, love, support, etc. Mention some of the good times and memories you have shared. Wish the recipient the best in his/her future. End with a positive or humorous note making a clear invitation to continued communication.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.