Sample letter to transmit materials requested


  1. Even though you are sending this letter to a person inside the company, his or her issues are also similar to any other clients. Give him or her the same attention.
  2. Mention the shipment's contents and that you are giving the material because of his or her request.
  3. Provide a more detailed summary of the contents.
  4. Mention any exclusions or items that were included but not ordered.
  5. End by suggesting a further support, especially when the clients finds mistakes or unintentional exclusions.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

As requested via email, we will be sending you one box of expandable envelopes. These envelopes are of smooth finish and with high durability. Also enclosed is a list of other colors available and also a cut out a piece of our other covers with different textures. In case you might want to try the other kinds, you can just contact me per email, or call us at 2345678. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -