GUIDELINES

  1. The proposals undergo scrutiny before they reach the next level. The comments about the proposals are briefly mentioned in this letter.
  2. Recognize the errors in the proposals.
  3. Justify the errors you identify.
  4. Anticipate the future course of action.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I have analyzed your proposal regarding the new signal lights that are to be put in between the Main Street and Denver Avenue. Your statistical data is accurate and thought to provoke. I appreciate your concern for the residents, and I am in total agreement with your proposal. I have asked the Planning Commission to approve this plan.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -