Approve a proposal. Sample letter


  1. This letter has a short message with a positive approach. But it is competent enough to nurture relationships.
  2. Declare the authorization.
  3. Detail the process or affirm the procedure.
  4. Brief about the following procedure.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

First of all, we would like to thank you for sending your proposal on the improvement of our inter-department communication processes. We agree that this is an area we will have to need to work. You were able to highlight a lot of critical areas in the document you sent. As such, we believe that you can make a big contribution to the implementation of new and more productive processes.

Before you decide on joining the ad-hoc team for this project, kindly go over the attached document. The document explains your job description for the duration of this project. If you are amenable to this arrangement, do let us know.

We are looking forward to embarking on this exciting project with you!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -