GUIDELINES

  1. Remember to keep the note brief, straight to the point, and purely business.
  2. Indicate that you have received the bid that the sender has offered.
  3. Inform the sender about the next thing that is going to happen.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I have received the bid that you have sent. Thank you for informing me promptly of your offer for the item.

I will mull it over, and I will also consider the other bids that have been made or will be done in the next couple of days. I will inform you of what you can expect next in the following days. Thank you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -