1. Keep the letter short and straight to the point.
  2. Acknowledge that you have received the letter well.
  3. Mention some points to discuss, if any (but keep in short and general since this is not yet your reply.
  4. End on a good tone.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I have received the letter which you have sent me regarding the offer for the job vacancy in your company.

Please give me some time to give my reply. Rest assured that I will consider your offer, and I will get back to you as soon as possible.

Thank you for your understanding regarding this matter.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -