1. Cite your previous meeting.
  2. Let the reader know the reason you are writing the letter.
  3. End with a note of further action. Thank the reader.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It was a pleasure meeting you on Wednesday.

I wanted to thank you for taking the time out to meet me and listen to my business proposition.

I hope it met your need and I am happy to meet you again should you need a demonstration of the product. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -