GUIDELINES

  1. Appreciating the achievements of business associates, customers, and civic leaders is a nice way of maintaining a good business reputation. You should write a brief and personal letter with a friendly letter form for this purpose. End this letter with a warm complimentary expression.
  2. Congratulate the reader on his/her achievement by mentioning that particular accomplishment.
  3. Elaborate your compliments a bit more.
  4. End on a positive note. Usually, a repeated expression of congratulation is suitable.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

My heart jumped into my throat when I heard your name being called as the winner of that contest you entered. I think I may just be the proudest person ever! I am sure that your parents are extremely proud of you and your accomplishments!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -