GUIDELINES

  1. Appreciating the achievements of business associates, customers, and civic leaders is a nice way of maintaining a good business reputation. You should write a brief and personal letter with a friendly letter form for this purpose. End this letter with a warm complimentary expression.
  2. Congratulate the reader on his/her achievement by mentioning that particular accomplishment.
  3. Elaborate your compliments a bit more.
  4. End on a positive note. Usually, a repeated expression of congratulation is suitable.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I offer my warmest congratulations to you and your son on this truly important event in your lives. His achievement of being the valedictorian of his class is truly something to be proud. I am sure that you have helped him along his way and I salute you for being the kind of parent everybody should imitate. I know that with your help, your son can truly reach even more success. Again, congratulations to the both of you!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -