GUIDELINES

  1. This letter is an invitation to friends and family. It briefs them about the event and request their participation.
  2. Write in detail about the programs in the event.
  3. Try to engage the readers in the event.
  4. State the importance and key benefits of the occasion.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Robert and Ms. Claire Hunt have the greatest pleasure to announce that Scott, their eldest son, is to graduate from the Air Force Academy. To honor Scott, and to celebrate his incredible achievement, there is to be a reception in the Officer' Club on Saturday, May 19. The reception will be held in the main ballroom, with a start time of 5.00pm.

Scott has graduated top of his class and will shortly be moving onto active duty. We could not be prouder of our son and his achievements so far, and we would hope you would join us in wishing him all the best for his first tour.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -