Letter of termination of services


  1. Inform the employee of the termination of his service.
  2. Jot down the reasons for termination, in brief, without being over-apologetic or rude.
  3. End the letter with an action point.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Please be advised that XYZ Ltd. has terminated your services.

Due to the non-adherence to the code of conduct of the organization, we have to end your tenure with us.

You will need to empty you desk by 12 noon on 30 November 2015. You may reach out to the HR team for any dues pending.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -