GUIDELINES

  1. This letter announces a decrease in the price. While communicating the good news, you can also stress on the idea that you prefer to serve the needs of your customers. Build confidence and goodwill by using an enthusiastic expression in this letter.
  2. Announce a decrease in the price. Mention what made it possible. Also, include an effective date.
  3. Explain on which products you have lowered the price.
  4. Appreciate the reader's patronage.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Because of the increasing need for maintenance of the apartment buildings, we are implementing an increase in your monthly rent. Repairs and maintenance require additional labor and materials, and we have also observed a continual rise in the utility bills.

We are therefore increasing your monthly rent to $700, which will be implemented starting the month of March this year. We hope for your understanding regarding this matter, and rest assured that the increase shall be reflected in the quality of your respective units. Thank you for your continuing patronage.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter announcing an increase in the monthly rent.

Further things to consider when writing announcement letters to tenants

Further things to consider when writing announcement letters to tenants

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Tenants

Letters to tenants are letters written to people who have occupied property or land rented from a landlord. If you are a landlord, there are a thousand reasons why you may want to write a letter to a tenant. It could be to give a warning, to evict a tenant or even to inform him/her of a rent increase. When writing any of these letters, the landlord needs to make sure that the letter communicates the right information to the tenant and carries the appropriate weight. He/she must also comply with the local and state laws when drafting or delivering an eviction letter.

When writing letters to tenants, it is important to reread the lease to make sure that whatever you are addressing is referenced in the lease. Start the letter with the proper tenant's name and address. Write a clear subject line that explains the purpose of your letter. Address the issue at hand and provide all the necessary information. Give proper guidelines and time frames especially for warning and eviction letters. Make the letter formal so that the tenant understands the seriousness of the situation. Close with a call to action. Sign and date the letter.

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