GUIDELINES
- When students join a coming semester or a course study, it is helpful if the teacher sends a welcome message. Such letters make the students feel comfortable with their choice of course. Teachers can also use this opportunity to provide some crucial information.
- Welcome the student and compliment his/her choice of course.
- Discuss transportation or lodging if the students need to travel some distance to get there. Offer any help or advice.
- Explain the course content or attach the syllabus with the letter. Tell the reader how he/she can get the required books and materials. Give suggestions about the useful reading or research that will help the student.
- Ask the student to reply. Express best wishes for the coming semester, course or class.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Welcome to the beautiful world of culinary arts! This letter is a confirmation of our email notification to you last April 15 regarding your acceptance to the Culinary Arts Scholarship at San Isidro Culinary School. You will be taking up this course together with 20 other scholars.
This course will be a comprehensive one-year course, and we would like to stress that attendance is of high importance. For each day that you will miss class, you will be missing out on exciting activities, significant discussion, and excellent opportunities for learning.
We have enclosed the course outline and schedule of activities for the whole duration of the course. Kindly read through all of it for your reference.
Once again, welcome, and looking forward to a great year of learning and fun with all of you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to welcome a student to a culinary school.
Further things to consider when writing welcome letters to students
Welcome Letters
Welcome letters are letters written to politely greet and introduce others to an organization. They could be sent to new students in a school, new employees in a company, attendees of a conference, etc. The primary objective of welcome letters is to boost the recipients' morale and to let them know that they are now an important part of the team. The letters are considered a gesture of courtesy and the loveliest way to show the recipient that you appreciate his/her presence, efforts, or interests in doing something. Welcome letters may also contain some important information that the recipients may not yet be aware of.
When writing welcome letters, your aim is to make the recipients feel "at home". Therefore, you need to be as friendly as possible. Start by officially introducing the organization to the recipient. Politely thank and congratulate him/her for becoming a part of the team. Reassure the recipient that he/she has made the right decision in choosing your organization. Make sure to address the recipient by his/her name. Be brief and include only the necessary information. Close the letter by thanking the recipient again and sign it off with your name and title.
Letters to Students
Letters to students are letters written to people who are learning in colleges or universities. Such letters could be from teachers/lecturers or the administration. They can be addressed to a specific student, students of a specific module/course, or all students in an institution. Letters to students can be written to address behaviors in students, give information about a certain course or module, or announce an important date in an institution. Depending on the sender and the content, these letters can be formal or informal.
When writing letters to students, you need to evaluate the content and the relationship you have with the recipient. For instance, if you are writing to give advice to one of your favorite students, make the letter personal and friendly. However, if you are addressing a group of students on matters concerning an academic program, use a formal and professional tone. Regardless, all your letters must have a clear subject line that explains your purpose. Convey your message directly, highlighting and bolding important information. If you are giving instructions, arrange the instructions in bullets or numbers. Conclude with a call to action and sign the letter with your full name, title, and signature.
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