GUIDELINES
- If you are informing the reader about an issue, keep his/her attitude or behavior in mind. Guess what objections he/she will raise. Then give convincing explanations. Express the gravity of the situation and state why it is important to agree with you.
- Explain the problem and mention your stance. You can also tell the reader what action you expect from him/her.
- Explain the reason for your position. Explain why is it important for the reader to agree with you. If you haven't mentioned it yet, tell the reader what course of action you expect him/her to take.
- Give a final call to action.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing this letter to inform you about the current situation in our village which has come to my attention several times. I have noticed an increase in the number of pet owners who walk their dogs and who do not take responsibility for the mess their dog makes when they happen to poop on the streets or grass during their stroll. Every pet owner should be responsible enough to scoop at least their pet's droppings off of the streets or ground wherein a lot of people pass by regularly. This case is not just a simple one of forgetfulness since this has happened many times and many have fallen victim to getting soiled with these droppings. It is highly unsanitary, and I urge the mayor to address this small issue that has now been blown to substantial proportions. Please support me in my case.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Persuasion letter to editor to raise an issue of pet litter.
Further things to consider when writing persuasive letters to publishers
Persuasive Letters
Persuasive letters are letters written to persuade others towards accepting the senders' issues, perspectives, or interests. Such letters are meant to influence the recipients' thoughts and actions. The recipient can be organizations such as banks, schools, and NGOs, or individuals such as CEOs, government officials, directors, etc. Whether you want to solve a problem with your bank or you want someone to help you or do something for you, Persuasive letters can get the job done. All you need to do it to convince the recipient to agree with your side of the story.
Before writing persuasive letters you need to brainstorm what you want, why you want it, and any arguments against you. Be brief and use clear, uncluttered sentences. State your main points in the opening statements. Go straight to the point and emphasize the importance of your request. Support your request with logical information. If necessary, provide a few testimonials that relate to your argument. Be friendly, polite, and factual, and refrain from using overly emotional language and judgmental statements. Agree to meet in the middle or compromise. End the letter with a powerful statement that persuades the recipient to be on your side.
Letters to Publishers
Letters to publishers are letters written to individuals or corporations responsible for printing and distribution of printed and digital publications. Mostly, these are cover letters to introduce you and your book to potential publishers. Before writing to any publisher, it is important that you do your market research to find out which firms can publish the type of book you have written. An excellent starting point is the bookshops and public libraries. While at it, check the submission guidelines of each publisher to see which one is easier and more convenient to work with.
Letters to publishers should be formal and well-presented. Start your letter with a punchy subject line that catches the attention of the recipient. Talk about your book briefly; write a short paragraph that summarizes the most important details about your book. For instance, mention what makes your book different, whom it is written for, and what drove you into writing it. Mention any relevant qualifications and skills that qualify you to write your book. If you have published a book successfully before, make sure to mention it in your letter. Finalize by thanking the recipient for his/her time and consideration and provide your contact information.
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