GUIDELINES
- A new advancement about reference letters when someone leaves the company is available. The presence of liability laws, the employers became very cautious about what they note down about the employees that were fired or who quits. The employers can now file a lawsuit if they found out that the employee was far from the qualities that were written on the recommendation letter. As a consequence, the recommendation letter is commonly short and only provide details that can be checked by the person. These are details such as time of employment, job description, and work produced and others. On the other hand, a reference letter where a person lists individuals as a reference for the new job post is a different one. Unlike the recommendation letter, it is not treated as a legally binding letter, and it is commonly used in describing the person's??s good characteristics. Nonetheless, it is always reasonable to not use exaggerations. When you are having hesitations in writing a recommendation letter or a reference letter for someone, look for Declining to write a letter of Recommendation?
In writing this letter, first be sure to check your organization??s rules about letters of recommendation. There are already a lot of policies that have been set to protect against potential cases. When planning to write a letter, be sure to write only real facts that you have observed on the person, do not write offensive and uncomplimentary words. If you cannot??t write a letter, then politely decline. Target employers are excellent in reading between the lines. If there are contrary indications in the letter, these might damage the employee's??s chance of getting the new post.
If the one who asked for a recommendation letter gave you a form to fill out, you can provide comments on the space on the form or write it on a new paper. You commonly sign your name across the seal, especially when sending confidential mail. This is a usual routine in an academic application.
Often, when you are writing a recommendation letter, you are also aware of who the future employer is and what the vacant position is. Explain the past employee's??s work, performance, qualities and other essential information. Give the letter to the person to deliver it, instead of sending it directly through the mail, be conscious that he or she might read it.
There are times when you write a letter of recommendation, and you don not know the details of who the employer is and what the vacant position is. You can write a reference letter. Instead, it is almost the same in writing a recommendation letter. However, a reference letter is more general. It is usually used to make known the person to the employer, talk about the person's??s character and principles. The person who will receive it will read it and may use it as a future reference.
Avoid adding comments such as race, color, religion, handicap, sex, national origin, marital or parental status. Do not put comments that could lead to being a bias of aggregate preferences. - When writing a letter of recommendation and you do not know who the reader will be, you may opt to write "To whom it may concern."? It is usually acceptable to use. You can also show in the subject heading your confidence in writing the letter
- Show your confidence in writing the letter. You can also give the details the history of your relationship such as how long you have known him or her or what is your relationship with him or her (supervisor, teacher, co-worker).
- Reiterate why the person you are recommending are fit to the job, include his or her qualifications, past performance and accomplishments, and other contributions might help. You can also write about the awards and recognitions that he or she received when you started working with him or her. To show your positive recommendation, the details you write should also be important to the position he or she is requesting. The more detail you provide, the more you can communicate your eagerness in recommending. Usually, uncommitted comments may suggest that you are not certain on the person you are recommending because of the reservations you have about his or her work.
- If possible, write a letter concerning the reasons why you want to terminate the person's??s job.
- Clearly end with a statement that you are willing to help in the future.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Recommending Jane Kozinski comes as an honor to me. I understand she is applying for a camp counselor at the Wewoka Summer Camp. She will be great in this position.
Jane was my teaching assistant her freshman year at Jones University. She was always one time and ready with whatever task I had assigned her. When I realized she had a heart for kids, I began employing her during the summers as my sitter. My kids still keep in touch with her through phone calls and emails. In fact, when my oldest daughter was asked out on her first date, she told me first and then ran to call Jane.
I feel she would be useful in counseling the girls at camp. She relates to their wants and needs. She always has good sound advice and practices what she preaches. It is rare, in my experience to find a girl as sweet and genuine as Jane.
When Jane graduated and moved to be closer to her family, the kids said they felt like their sister was moving away. Jane often comes up for long holiday weekends just to please my children. Having no brothers or sisters of her own, I believe she is as fond of my kids as they are her.
Jane is smart, energetic and a pleasure to be around. Her knowledge of the outdoors is vast, and she is like a fish with water activities. I understand she worked as a lifeguard in high school and has since kept her CPR licensing up to date.
As you can see, Jane has many assets. I believe she would make an excellent camp counselor. In fact, if you hire Jane, I can guarantee you three new campers--my daughters!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Recommendation Letter. Sample letter.
Further things to consider when writing recommendation letters to organizations
Recommendation Letters
Recommendation letters are letters written to provide information about your work or academic capabilities. These letters are written by your previous employers, colleagues, teachers, or any other person who can recommend your work or academic performance. The main objective of recommendation letters is to verify the aptitude, skills, and achievements of the person being recommended. They discuss the qualities and capabilities that make you the best fit for a given position or school program. Usually, these letters are sent to hiring managers or admissions officers to facilitate interviews or introduction of new candidates.
Writing recommendation letters is a huge responsibility that should be taken seriously. Therefore, before you agree to the task, you need to make sure that you understand what the letter will be used for and what information is expected from you. Begin by letting the recipient know that this is a recommendation letter. Explain how you know the candidate and how long you have been in a relationship with him/her. Give an evaluation of the candidate's skills and accomplishments and explain why he/she will be effective and productive. If necessary, give a personal testimony. End by reiterating your recommendation of the candidate and sign your name.
Letters to Organizations
Letters to organizations are letters written to institutions, associations, or any organized body of people working together to achieve a common goal. An organization could be a charity, union, corporation, or even a neighborhood association. There are a thousand reasons why you may want to write to an organization. Maybe you want to volunteer to offer your services, or you want to make a donation. Perhaps you are requesting sponsorship for your event. Whatever the reason, any letter to an organization must be formal and addressed properly.
When writing letters to organizations, it's important to know what it is that you want to achieve and what you want the organization to do. Use the standard business letter format. Start your letter with a proper salutation and introduce yourself or your company. State the purpose of the letter. Mention what you are asking for or what you are offering. Include any materials or information that you feel might be important to the recipient. Use a polite and professional tone. Keep the letter short, preferably, one page. In the end, thank the recipient in advance for his/her time and consideration. Sign-off using business-appropriate language. Include your full name and contact details.
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