- Give notice of your intended termination.
- Give reasons for your termination.
- Avail your address and contact information.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing to notify you that I am terminating the tenancy agreement and will be vacating the premises on 20th November 2015. I draw your attention to the agreement clause 4 (ii) which indicates that I am to give 30 days' notice of my intention to terminate the agreement. I believe I am within these constraints.
I'm afraid I am forced to terminate the agreement due to some circumstances that are beyond my control.
My forwarding address is 888-888-888 whereby you can send my security deposit as per clause 7 (v) of the agreement. Feel free to contact me on 999-999-999-999 if you have any questions.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Termination of tenancy letter sample.
Further things to consider when writing termination letters to landlords
Termination letters are letters you write to officially end a service that had been offered to you. In most cases, termination letters are issued by employers to employees to terminate their services. This could be due to employees' poor performance or serious misconduct. Before writing a termination letter, the employer holds a meeting with the employee to discuss reasons for his/her termination. The termination letter is then drafted summarizing what was discussed at the meeting. It explains why you want to terminate the employee and outlines other details about the termination.
When writing termination letters, you need to be formal and direct to the point. Provide only the necessary information, such as the reason for termination, date of termination, etc. Be brief - the employee already knows he/she is being terminated, so you do not have to write a long essay. Give information about the employee's final paycheck. Give details of how and when the employee should give back company property. Outline any agreements outlined in the employee's contract regarding the termination. If you have provided benefits like retirement savings or health insurance, mention how these will be handled. Sign the letter and include any necessary attachments.
Letters to Landlords
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.