- State the purpose of the letter i.e. to terminate benefits
- Give reasons for the termination
- Provide contact information.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is to inform you officially that you will not be eligible for the medical cover under [name of policy] as of 20th November 2015. Also, note that none of your dependents will qualify for the cover either.
We have decided to terminate your benefits because you failed to disclose true information at the time of registration. It has come to our attention that you underwent a cosmetic surgical procedure before insuring with us, and you developed complications as a result and now you are using our medical policy to cover this. According to the agreement you signed, clause eight clearly stipulates that we do not cover cosmetic procedures and neither do we cover for complications arising as a result of previous surgeries at the time of registration.
If you have any questions regarding this, please contact us on 999-999.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample termination of benefits letter.
Further things to consider when writing termination letters to clients
Termination letters are letters you write to officially end a service that had been offered to you. In most cases, termination letters are issued by employers to employees to terminate their services. This could be due to employees' poor performance or serious misconduct. Before writing a termination letter, the employer holds a meeting with the employee to discuss reasons for his/her termination. The termination letter is then drafted summarizing what was discussed at the meeting. It explains why you want to terminate the employee and outlines other details about the termination.
When writing termination letters, you need to be formal and direct to the point. Provide only the necessary information, such as the reason for termination, date of termination, etc. Be brief - the employee already knows he/she is being terminated, so you do not have to write a long essay. Give information about the employee's final paycheck. Give details of how and when the employee should give back company property. Outline any agreements outlined in the employee's contract regarding the termination. If you have provided benefits like retirement savings or health insurance, mention how these will be handled. Sign the letter and include any necessary attachments.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.