- Give notice to the tenant of your intention to terminate the lease agreement
- Show that you are within the contract notice requirements.
- Provide your contact information in case they have questions.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is to notify you officially that I will be terminating the lease agreement between us, effective 31st December 2015. Kindly note that I will not renew the agreement with you.
I believe this constitutes the 30 days notice outlined in the agreement. You are therefore instructed to vacate and give up possession of the premises that you currently occupy as a tenant by 31st December 2015.
My phone number is 9999-9999; you can call me if you have any questions or clarifications. Thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Landlord to tenant lease termination letter.
Further things to consider when writing termination letters to tenants
Termination letters are letters you write to officially end a service that had been offered to you. In most cases, termination letters are issued by employers to employees to terminate their services. This could be due to employees' poor performance or serious misconduct. Before writing a termination letter, the employer holds a meeting with the employee to discuss reasons for his/her termination. The termination letter is then drafted summarizing what was discussed at the meeting. It explains why you want to terminate the employee and outlines other details about the termination.
When writing termination letters, you need to be formal and direct to the point. Provide only the necessary information, such as the reason for termination, date of termination, etc. Be brief - the employee already knows he/she is being terminated, so you do not have to write a long essay. Give information about the employee's final paycheck. Give details of how and when the employee should give back company property. Outline any agreements outlined in the employee's contract regarding the termination. If you have provided benefits like retirement savings or health insurance, mention how these will be handled. Sign the letter and include any necessary attachments.
Letters to Tenants
Letters to tenants are letters written to people who have occupied property or land rented from a landlord. If you are a landlord, there are a thousand reasons why you may want to write a letter to a tenant. It could be to give a warning, to evict a tenant or even to inform him/her of a rent increase. When writing any of these letters, the landlord needs to make sure that the letter communicates the right information to the tenant and carries the appropriate weight. He/she must also comply with the local and state laws when drafting or delivering an eviction letter.
When writing letters to tenants, it is important to reread the lease to make sure that whatever you are addressing is referenced in the lease. Start the letter with the proper tenant's name and address. Write a clear subject line that explains the purpose of your letter. Address the issue at hand and provide all the necessary information. Give proper guidelines and time frames especially for warning and eviction letters. Make the letter formal so that the tenant understands the seriousness of the situation. Close with a call to action. Sign and date the letter.