Follow up letter after receiving no response to earlier mail


  1. The purpose of the letter is to build or strengthen the relationship. Thus, the tone should be uplifting and nice rather than grumbling or hard to understand.
  2. Present the objectives of the letter, referring to the exchange of letters, and giving the recipient an excuse for not replying or sending back a message. Do not use an angry tone.
  3. Highlight the significance and urgency of the letter and elaborate the need for his/her immediate response. Let him feel at peace in writing a reply.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Two months ago, I sent you a letter as a response to the job opportunity that you have posted in the newspaper. Attached was my complete CV. However, until now I still did not get any response from your company. I am worried that I might have sent it to the wrong address that is why I have not received any response. Therefore, I am sending you again my application letter and my complete CV. I would appreciate it if you can call me or send me an email to confirm that you have seen and received my letter. You can reach me through this number, 415-9888, or you can email me through This email address is being protected from spambots. You need JavaScript enabled to view it..


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -