- Make sure that this letter is well written and formal as this can very well serve as evidence in a court.
- Write down pertinent events in relation to the claim.
- Write down clearly and concisely what is it that you are asking for from the other party. If it is money, make sure to have a well written outline of how much is owed.
- State your demands and the deadlines which you have set for the meeting of such demands.
- End with a final, yet non-threatening tone.
- Remember to put in your signature.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is a letter regarding the agreement that we had regarding the payment schedule we have set.
As of August 1, 2007, you have failed to settle the agreed amount in our contract. (Add any other pertinent events such as communications, etc.)
In line with this, we are setting up some arrangements in the hope that we will be able to settle this manner between ourselves. Here they are:
(list down the arrangements and demands you want to make, including the consequences of not being able to fulfill them.)
I hope that this matter can be resolved between us so that there will be no need to take this issue to court.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Small claims demand letter. Sample letter.
Further things to consider when writing claim letters to government officials
Claim letters are persuasive letters sent by customers to companies to identify problems with products or services. Customers write claim letters to express their dissatisfaction with the purchased products and get compensation. In most cases, claim letters are accompanied by supporting documents to give a backup to the claim. There are many occasions you may find claim letters useful. Maybe you have bought a defective product from a company, you slipped on an unmarked wet floor in a supermarket, or you want to notify someone of unsatisfactory work or breach of contract. The best way to air your claim in such situations is through a claim letter.
When writing claim letters, you need to state clearly and honestly what went wrong. If it is a faulty product, provide its details such as the place and date of purchase. Mention what you expect from the company as per the agreed terms. Maintain a professional and assertive tone even though you feel that you have been wronged. If there are forms you need to fill, include them with the letter for faster approval. Close the letter on a courteous tone and thank the recipient for his/her anticipated help.
Letters to Government Officials
Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.
When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.