Make a reservation. Sample letter


  1. If you are placing an order, provide all the details that are necessary to fill out the order correctly.
  2. Tell the reader that you are requesting a reservation or placing an order.
  3. Give the needed information to make sure that the reader will fill out the order accurately. Write catalog and reference numbers as well. Use bullet points for the reader's ease.
  4. Fix the payment method, such as credit card, check, money order, COD, credit account, or any other way that suits you.
  5. Tell where and how to send the order.
  6. End by appreciating the company. Also, offer to sort out any problems or answer the questions about the reservation or order.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to make a reservation for six for the Christmas Ball dinner that will be held at the restaurant of your hotel on the 17th of December. I would prefer that you seat my party towards the middle of the restaurant, ensuring that we are neither too close nor too far from the stage. I have enclosed a check that will cover the total amount of the six seats.

If there is anything else that you need, please don't hesitate to give me a call at 333-3333 during regular office hours. I look forward to the event and am eagerly anticipating the good food and the good time. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Make a reservation. Sample letter.

Further things to consider when writing reservation letters to event organizers

Further things to consider when writing reservation letters to event organizers

Reservation Letters

Reservation letters are letters written to book or reserve a place somewhere, usually a function, conference, activity, hotel, or restaurant. In most cases, a reservation letter is written as a direct request to ask for a spot or as a response to an invitation. Depending on the scenario, you may have to literally write a letter, or there might be a form to fill in. In the modern days and with the advancement of technology, most reservations are made via phone or the internet. However, in instances where you have no access to a phone or have a unique request, it is best to write a reservation letter.

Good reservation letters are specific, simple, and direct to the point. Begin by mentioning the purpose of your letter. Make sure to include all the necessary information. If you are writing to reserve a room in a hotel, for example, state the type of room you want, the check-in date, the number of days that you would be staying, etc. Provide your contact details in case the recipient would want to verify your reservation. Be brief and keep the tone professional and formal. End by asking the recipient for a response.

Letters to Event Organizers

Letters to event organizers are letters sent to people who arrange and prepare for events. These could be inquiry letters to inquire after event organizing services or thank-you letters to thank event organizers for amazing events. The letters could also be application letters from candidates applying for event organizing positions. Letters to event organizers, especially those thanking them for their services, can make the recipients feel valued and appreciated in a big way. Remember these are people who work long and spend sleepless nights planning and executing every detail related to an event to make it a success. Therefore, just a simple message to say thank you after an excellent event would mean the world to them.

Letters to event organizers could be formal or informal depending on the purpose. If you are writing to request information or to apply for a job position with the event organizing company, then the letter must be formal. However, if you are writing to say thank you for an excellent event, you can be less formal. Regardless, all letters must be professional and must carry only the intended message. Be clear and concise and maintain a polite tone. End positively.

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