Make a reservation. Sample letter


  1. If you are placing an order, provide all the details that are necessary to fill out the order correctly.
  2. Tell the reader that you are requesting a reservation or placing an order.
  3. Give the needed information to make sure that the reader will fill out the order accurately. Write catalog and reference numbers as well. Use bullet points for the reader's ease.
  4. Fix the payment method, such as credit card, check, money order, COD, credit account, or any other way that suits you.
  5. Tell where and how to send the order.
  6. End by appreciating the company. Also, offer to sort out any problems or answer the questions about the reservation or order.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to make a reservation for six for the Christmas Ball dinner that will be held at the restaurant of your hotel on the 17th of December. I would prefer that you seat my party towards the middle of the restaurant, ensuring that we are neither too close nor too far from the stage. I have enclosed a check that will cover the total amount of the six seats.

If there is anything else that you need, please don't hesitate to give me a call at 333-3333 during regular office hours. I look forward to the event and am eagerly anticipating the good food and the good time. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -