- Commendation letters are always acknowledged because they prove useful in the future. They become part of one's personnel file. These words are important when it comes to promotion reviews.
- Mention the name and department of the person you are praising. Briefly, narrate the incident which made you appreciate this person's qualities and abilities.
- End on a final note of appreciation.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Employees like Jennifer Boyd are a great benefit to the school. I would be willing to queue up just to wait for her to attend to me. Cheerfully, she helps me when I need it most and never forgets my name. Dealing with her is such a pleasure. I am sure there will be more letters expressing these same recommendations in her employee record. Please let Jennifer know that she is valued and appreciated.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter complimenting school employee.
Further things to consider when writing government letters to employees
Government letters are letters you write to a government official to voice your concerns or air your grievances. Most people write government letters when airing their concerns or when running businesses that regularly communicate with the government. Government letters help you weigh in on what is going on in your locality, state, or nation. Since these letters are addressed to different government officials, you need to use the proper addressing etiquette. The official mailing address varies from official to official, and therefore you need to look up for the standard address for that specific recipient.
When writing government letters, there are a few things you need to keep in mind. For starters, you need to learn the official's name and clarify why you are addressing the letter to this particular person. If you don't know any specific official, use the address of the relevant department. Clearly mention why you are writing the letter and your expectations. Show due respect even if you feel that the recipient is in the wrong. Support your stance with logical arguments and strong evidence. Highlight some of the benefits of considering or following your suggestion and close the letter with a call to action.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.