Announce bad news to employees. Sample letter


  1. When you have to give bad news, a direct and open approach is mostly the best way. Readers will respond in a better way if you inform them quickly and accurately, even if it's not good news.
  2. Be honest and straightforward while making the announcement. Explain what consequences the company and its employees have to face.
  3. Explain what actions are you taking about the situation. Ask the readers to cooperate. Express hope for betterment.
  4. Assure the employees that you will keep them in the loop about all the changes.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Our mother company, Luxe International has decided upon implementing a new structure of employee working hours. Policymakers at the Human Resources department have agreed upon abolishing the flexi-time option for all employees. Starting March 1st, all employees are required to be at the office from 9:00 a.m. to 5:00 p.m. each working day.

I trust that this new policy shall be followed without much complaint and disgruntlement. Keeping a high morale in the workplace is key especially in times like these. If this decision would be revoked, trust that I will inform each one of you immediately.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -