- Announce your day of departure from the organization.
- Cite relevant information, such as the person who will replace you or an expected change in a role.
- Express gratitude to colleagues and provide an alternate contact. End on a high note.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like you to know that tomorrow is my last working day at XYZ Ltd.
Mr. John Smith will take over from me. The structure of the team will stay the same for now.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Goodbye and thank you letter #2.
Further things to consider when writing goodbye letters to colleagues
Goodbye letters are letters written to express good wishes at the end of a conversation or when parting with the loved ones. These letters are sent to people you know well and whom you wish to meet again in the future. When you decide to leave a company, for instance, it is a great idea to say goodbye to colleagues and coworkers. Sending a letter to each one of them is the best way to say goodbye. It also helps you to stay connected. In addition, it helps keep the memories shared with these people alive.
Goodbye letters are informal, and therefore should have a personal touch. Let the recipient know the reason why you are writing. Mention your day of departure from the company. For each letter, add something personal like a memory of a great time you shared or a goal you successfully achieved together. Cite relevant information such as an expected change in a role or the person who is going to replace you. You might want to mention briefly what you will be doing next. If you are leaving due to a bad situation, refrain from making negative comments. End by saying goodbye.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.