- You can promote your products through this welcome letter that you will write to your customer. It's an excellent opportunity to promote your business and build good relationships with your clients.
- Welcome the customer and thank for his/her business.
- Express confidence in your abilities to meet the client's needs and expectations. Also, mention a few products or services that might interest the customer.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for choosing Rainbow Supplies. We are honored to have you as our new customer, and it is our pleasure to provide you with your paper and printing needs.
We sell all kinds of printers, inks, cartridges, printer accessories, printing papers, photo papers, stickers, and other printing related materials that you might need. Our products are guaranteed to be of excellent quality and all at very affordable prices. We make sure you get nothing but the best from our store.
Being the newest addition to the Rainbow family, we will be giving you a welcome treat. For your first batch of orders, you get 10% off on the total bill. It is our way of letting you know that we appreciate doing business with you.
If you have the time next week, maybe we can visit you in your office. We want to know more about your printing needs so that we can offer you something most suited for your type of business. We will just give you a call, or you can also contact us at 4567890 during weekdays from 8:00-5:00 p.m. Once again, thank you and looking forward to meeting you soon.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Welcome letter example to a new client.
Further things to consider when writing welcome letters to clients
Welcome letters are letters written to politely greet and introduce others to an organization. They could be sent to new students in a school, new employees in a company, attendees of a conference, etc. The primary objective of welcome letters is to boost the recipients' morale and to let them know that they are now an important part of the team. The letters are considered a gesture of courtesy and the loveliest way to show the recipient that you appreciate his/her presence, efforts, or interests in doing something. Welcome letters may also contain some important information that the recipients may not yet be aware of.
When writing welcome letters, your aim is to make the recipients feel "at home". Therefore, you need to be as friendly as possible. Start by officially introducing the organization to the recipient. Politely thank and congratulate him/her for becoming a part of the team. Reassure the recipient that he/she has made the right decision in choosing your organization. Make sure to address the recipient by his/her name. Be brief and include only the necessary information. Close the letter by thanking the recipient again and sign it off with your name and title.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.