- Let your client know the reason you are writing to him.
- Express how it was working with him.
- Let him know your hand over details. Finish by saying goodbye.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is time to say goodbye. I will soon be leaving XYZ to join CDE.
You have been an excellent client. Your understanding levels far exceeded our expectations. Your business acumen inspired me to a great extent.
John will be taking over from me and will be you new client service executive. I hope to work with you again and till then its only a goodbye.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Goodbye letter to a client.
Further things to consider when writing goodbye letters to clients
Goodbye letters are letters written to express good wishes at the end of a conversation or when parting with the loved ones. These letters are sent to people you know well and whom you wish to meet again in the future. When you decide to leave a company, for instance, it is a great idea to say goodbye to colleagues and coworkers. Sending a letter to each one of them is the best way to say goodbye. It also helps you to stay connected. In addition, it helps keep the memories shared with these people alive.
Goodbye letters are informal, and therefore should have a personal touch. Let the recipient know the reason why you are writing. Mention your day of departure from the company. For each letter, add something personal like a memory of a great time you shared or a goal you successfully achieved together. Cite relevant information such as an expected change in a role or the person who is going to replace you. You might want to mention briefly what you will be doing next. If you are leaving due to a bad situation, refrain from making negative comments. End by saying goodbye.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.