Letter confirming the presentation of a business report


  1. This is a brief and formal letter to confirm the earlier discussion.
  2. Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
  3. Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
  4. End with necessary requests or comments.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for considering our request to halt all product development and research until we are given the opportunity to present our report and findings to the board.

It is my understanding that we are to give our findings during the morning meeting next week on Tuesday. We are currently in the process of finishing the presentation and are already ironing out the details. I assure you that we will have it ready in the time we've agreed.

Thank you for giving us this opportunity.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -