Example letter granting an appointment


  1. Talk about fixing an appointment. Don't??t get into much detail unless circumstances demand.
  2. Mention that you would wish to grant an appointment. Also, mention the details of time, date, and place of the meeting.
  3. Write in detail about the necessary preparations. This will help the reader for preparing to the meeting.
  4. End with a positive statement.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We strongly agree with you that there are many details we have yet to polish with regards to the contract for the construction of our new office in Maryland. The team has agreed to meet you at a date and time you proposed.

If there are any changes to the schedule, please inform me as soon as possible. You can get in touch with me at 333-3333. If we do not hear from you within the next few days, we will assume that the original arrangements will be what we will follow. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -