Approval sample letter to postpone a proposal presentation


  1. Create a sense of satisfaction in the reader by giving your approval. If there are qualifying reasons for not approving, slacken the conditions. But make sure you approve.
  2. Start the letter with the good news.
  3. Reiterate about the importance of what the reader wants.
  4. If you find the ongoing relationship worthy, encourage it.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

This letter is to inform you that your request for the postponement of your proposal presentation has been approved. We have set it for Thursday instead of Tuesday next week, at the original time slot. We understand that present circumstances have made revisions necessary.

We appreciate the heads-up and are excited to learn more about the alternatives you will be presenting.?


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -