GUIDELINES

  1. Let the reader know what is it that you are inquiring.
  2. Express the intention of asking.
  3. Let the reader know you will expect his reply.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am writing to you to inquire about the A-grade baking ovens that used to be sold at your store in Boston.

We intend opening a training institute for baking and hence were looking at purchasing 28 ovens of this grade.

I would be obliged to receive a reply from you at the earliest. Thank you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -