1. Let the reader know what is it that you are inquiring.
  2. Express the intention of asking.
  3. Let the reader know you will expect his reply.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to inquire about the A-grade baking ovens that used to be sold at your store in Boston.

We intend opening a training institute for baking and hence were looking at purchasing 28 ovens of this grade.

I would be obliged to receive a reply from you at the earliest. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -