1. Congratulate the person on the achievement.
  2. Express how proud and happy you are about this accomplishment. Mention the plus points of this new achievement.
  3. End with a pleasant note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Congratulations on your new achievement.

I am so delighted to hear that you are now the head of the department. I am sure you are going to change this department for the better. With all that has been happening in the past year, we needed a strong leader to make a difference for us.

Good luck for all your future endeavors.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -