GUIDELINES
- Write this letter explaining why you do not want to go ahead with the proposed action. State the problems clearly without blaming. Make an effort to resolve the problem in a respectful way. Mention your alternative proposal.
- Mention why you disagree with the proposal.
- State the reasons for disagreement.
- Explain your alternative plan for resolving the issue.
- End with a note of trust and confidence in the reader.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Mr. Botts, I believe you have a serious problem with one of your teachers, and I feel I must be the one to bring it to your attention.
As you are aware, my son Clayton was sent to the office by his science teacher, Miss Allen, on Friday. She reported that Clayton was being disrespectful to her in words and action.
Clayton's side of the story is very different. I understand children will do what they can to get out of trouble and I initially accepted Clayton's actions as truth as they came from an authority figure. However, another mother called me this afternoon to let me know her daughter was very thankful for Clayton's stand for her. She said her daughter had been treated ill for most of the school year by Miss Allen. She said on the day in question, Miss Allen was giving her daughter an especially severe dressing down when Clayton stood up to her. She cried as she related the story to me.
Mr. Botts, I know you keep a close watch over your students and faculty, but I believe Miss Allen may be at fault here. Clayton still maintains he did nothing wrong but won't divulge the details to me. He does not know about the phone call from the girl's parent.
I would like to call a conference with you, my husband, the counselor and Miss Allen. Please contact me to let me know when you have time to talk this out.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to disagree with a school decision.
Further things to consider when writing disagreement letters to schools
Disagreement Letters
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Schools
Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send.
All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.
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