- Write this letter explaining why you do not want to go ahead with the proposed action. State the problems clearly without blaming. Make an effort to resolve the problem in a respectful way. Mention your alternative proposal.
- Mention why you disagree with the proposal.
- State the reasons for disagreement.
- Explain your alternative plan for resolving the issue.
- End with a note of trust and confidence in the reader.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like to request a meeting with you to discuss the proposed plan to lay off more than 20% of the assembly line staff here at the plant.
I think this layoff is a huge mistake. These people have been loyal through pay and benefits cuts. They have stayed with us when production was small and their hours were cut.
If we revisit the idea that Stan Johnson had some months back, I think we can pull together a plan to save money in other areas. If I remember correctly, Stan's plan reduced production costs by almost 300,000 a year. I am sure that would go a long way to saving jobs.
I am available any day this week. Please let me know if you are willing to look at this problem with me.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to disagree with the plan to layoff employees.
Further things to consider when writing disagreement letters to management
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.