- A letter from the body that recommends specific laws is a necessary means to convince the politicians to vote a particular way. It should be straightforward, brief and clear.
- Make it clear if you are writing as a private citizen or as your organization's representative. Point out the law that you are discussing using its official name and number or using its famous name if available. Clarify from the beginning what is your position on the issue,
- Make a list of the reasons why you agree to pass the bill
- Identify the questions and errors in the arguments against the passage of the bill.
- Tell them that you appreciate the legislator's service, and end with an intensified appeal for the adoption of the law.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I'm a local business owner in your district, and I have been supporting your efforts throughout your term in the office. I would like to encourage you strongly to support the upcoming House Bill 351, The Venture Capital Enhancement Act as sponsored by Representative Gray. All of us in the technology field stress how important venture capital is to industry growth. Without this, we can not enjoy advances in medicine and communication like we have been enjoying throughout the last decade.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample advocate letter asking for support for house bill.
Further things to consider when writing government letters to politicians
Government letters are letters you write to a government official to voice your concerns or air your grievances. Most people write government letters when airing their concerns or when running businesses that regularly communicate with the government. Government letters help you weigh in on what is going on in your locality, state, or nation. Since these letters are addressed to different government officials, you need to use the proper addressing etiquette. The official mailing address varies from official to official, and therefore you need to look up for the standard address for that specific recipient.
When writing government letters, there are a few things you need to keep in mind. For starters, you need to learn the official's name and clarify why you are addressing the letter to this particular person. If you don't know any specific official, use the address of the relevant department. Clearly mention why you are writing the letter and your expectations. Show due respect even if you feel that the recipient is in the wrong. Support your stance with logical arguments and strong evidence. Highlight some of the benefits of considering or following your suggestion and close the letter with a call to action.
Letters to Politicians
Letters to politicians are letters written to people who are active in government usually as elected officials. Like the majority of business people, most politicians do not have enough time to read and respond to letters from their constituents. Your letter is most likely read by an assistant who discusses it briefly with the politician and drafts a response according to that discussion. Therefore, your letter needs to be clear and to the point so that the assistant understands its content completely. You don't want the letter to end up in the stack of unheeded letters, do you?
Personal letters to politicians could be one of the most effective tools for change. Before drafting one, do your homework to make sure that you are writing to the right person. Address the recipient with respect. State the objective of your letter and briefly introduce your issue. Mention your interest in the issue at hand and any relevant credentials. Introduce questions that will provoke the recipient to respond. Suggest ways in which the issue can be resolved. Thank the politician for any positive action he/she has taken in the past on similar issues. Close the letter with a call to action.