GUIDELINES
- Contribution from the family members in an employee's achievements are worth being praised. This helps in building a good relationship with the employee. Name the employee and appreciate his family members who supported him or her. Have an informal and friendly tone.
- Name the employee in the letter. Mention how you value your employee.
- Appreciate the family member(s) of the employee who have supported him or her.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We would like to express our gratitude for the support that you have shown Colin during the past couple of weeks with his work levels. We know that Colin has had to put in a lot of hours to ensure that the company has managed to release its new products on time. We would like to say that the success of the business has only been achieved through Colin's commitment to his work. We will Endeavor to ensure that in the weeks to come Colin has much more free time to spend with you and have allowed him and his colleagues to take an additional week of paid annual leave.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to compliment the parents of an employee for a great job.
Further things to consider when writing compliment letters to parents
Compliment Letters
Compliment letters are letters written to commend someone for his/her good deeds. The objective of such letters is to praise someone for his/her hard work or achievement. Though compliment letters are considered a professional gesture in the corporate world, you can use them in your personal life to appreciate your loved ones for their achievements. Compliment letters can be used in instances such as complimenting an employee for a job well done, complimenting the organizing committee for an excellent event, or complimenting someone for winning an award. They can also be used to compliment a colleague for delivering a good orientation or sales speech.
When writing compliment letters, make sure to mention the name of the person you are complimenting in the letter stating how valuable this person is. If you are complimenting an employee's productivity, appreciate his/her efforts to achieve such high standard. Be sincere and genuine when talking about someone's achievements. Mention the reason why you are complimenting this person. Be polite and maintain a friendly tone throughout the letter. Make sure that the words in the letter make the other person feel special and appreciated. End the letter by praising this person again for his/her contributions.
Letters to Parents
Letters to parents are the letters you write to your mother, father, or guardian. A one-on-one conversation with a parent is not always the best way to communicate because sometimes it all happens so fast, it can get emotional, or sometimes you both may not have enough time for a conversation. Writing a letter could be helpful because it gives you enough time to organize your thoughts. You can also rewrite the entire letter if you want, but in a conversation, once a word is out, you just can't take it back. In addition, writing a letter will give the recipient time to read, digest, and respond thoughtfully.
Before writing letters to parents, roughly make a list of the things you want to say. Divide the list into paragraphs and organize the paragraphs to maintain a smooth flow. Frame your sentences properly so that they bring out your thoughts clearly. Use an approachable tone and mention exactly what you need from your parents. Close the letter on a positive tone and propose different ways of continuing the conversation. Reread the letter and look for areas where you could be more respectful or more confident and revise it accordingly.
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