Sample letter to compliment someone for solving an issue


  1. Appreciation would be the best motivation for an employee. In this letter, you could genuinely compliment the efforts of your employee. It could have a friendly tone but you could choose to be professional. A bonus payment or any such token of appreciation could be mentioned in this letter.
  2. Acknowledge the achievements of your employee.
  3. Appreciate the efforts of your employee to achieve such high standard.
  4. End with a note of gratitude for the contributions of your employee.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to draw your attention to your excellent receptionist, Janet Hunt. Yesterday Ms. Hunt took it upon herself to try and resolve our issue. It meant taking a lot of time and effort on her part and did not stop until she found out what had happened with our accounting issue. It was an example of a rare case of professionalism in our industry. I believe Ms. Hunt to be an integral part of your company, and it is because of her that I will be passing on more work to yourself shortly.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -