GUIDELINES

  1. In this letter, you are going to recommend something to your reader. You will give a positive opinion in the light of the options you have reviewed.
  2. Directly start by telling the reader about your recommendation.
  3. Then briefly mention the benefits of what you recommend. Using the bullet points would help the reader in understanding your point of view.
  4. In the end, restate your opinion and give suggestions about how the reader can benefit from your recommendation. Then ask the reader to inform you in case of his/her approval.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

As an indication of my support to Mr. Clay Greene's suggestion last meeting, I am writing this letter to you to raise a few points in support of his opinion. Throughout the week, I have carefully considered his suggestion that we increase our manpower by hiring 3 or 4 more segment writers. Lately, we all have noticed a decline in our ratings, and it could be because our competitors are outshining us regarding the parts they produce.

I have also consulted with the Human Resource Department Head, Mr. Duane Jordan about his take on this, and he seems convinced with Mr. Greene's suggestion as well. Like in many things, having more people would probably increase our chances of getting higher ratings in our shows.

I hope that you do consider Mr. Greene's suggestion since I firmly believe that it is a very logical and good step to take towards the growth of our company.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter to recommend increase in number of segment writers.

Further things to consider when writing recommendation letters to management

Further things to consider when writing recommendation letters to management

Recommendation Letters

Recommendation letters are letters written to provide information about your work or academic capabilities. These letters are written by your previous employers, colleagues, teachers, or any other person who can recommend your work or academic performance. The main objective of recommendation letters is to verify the aptitude, skills, and achievements of the person being recommended. They discuss the qualities and capabilities that make you the best fit for a given position or school program. Usually, these letters are sent to hiring managers or admissions officers to facilitate interviews or introduction of new candidates.

Writing recommendation letters is a huge responsibility that should be taken seriously. Therefore, before you agree to the task, you need to make sure that you understand what the letter will be used for and what information is expected from you. Begin by letting the recipient know that this is a recommendation letter. Explain how you know the candidate and how long you have been in a relationship with him/her. Give an evaluation of the candidate's skills and accomplishments and explain why he/she will be effective and productive. If necessary, give a personal testimony. End by reiterating your recommendation of the candidate and sign your name.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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