- Mention the job you are interested in and the medium through which you got to know about it.
- Give a brief description of how your background matches the position vacant.
- End with a note of hope to receive the readers reply.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is a response to the ad in the newspaper for an opening in your organization for the post of an Executive Assistant. I would be interested in applying for this position.
I have been working as an Executive Assistant for the past 12 years in reputed companies. Currently, I am looking out for a new job.
I have appended my profile with this letter. I would be obliged to receive a reply from you. Thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter of interest in a job #2.
Further things to consider when writing inquiry letters to human resources
Inquiry letters are letters written to ask for information or ascertain its authenticity. These letters can be written by customers to inquire about products and services or by a company to request for information on how to go about developing new business. Inquiry letters can also be sent to hiring companies to inquire about available job openings even before they are advertised. An inquiry letter facilitates business operations and satisfies the sender. Drafted clearly, the letter can remove any misunderstandings between two parties and help them reach a common ground.
When writing inquiry letters, there are a few things that you should keep in mind. Start the letter by mentioning what you are enquiring about. If it is a job, for instance, mention how you learnt about the hiring company. Be specific, brief, and straightforward, but remain within the boundaries of etiquette. Include relevant information such as the date and time by which you need the information. Write in an active voice and provide relevant facts. If there are any supportive documents required, mention them in the letter and attach them at the end. Close by thanking the recipient for his/her time and mentioning that you await his/her response.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.