1. This letter must be written soon after the unfortunate occurrence of the incident. Keep in mind that the reader is hurt for good reasons. A handwritten note or an apology letter in person would always be convincing. The suggestions here would help you put your thoughts in the right way.
  2. Begin with an apologetic note. Without reiterating the unfortunate incident, just make sure you acknowledge the mishappening.
  3. Empathize with the reader's pain if necessary.
  4. Mention how much you value the customer's relationship and request for an apology.
  5. Do not give any reasons for your behavior but explain your situation.
  6. End on a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I apologize for having spoken to you so rudely yesterday. I tend to sleep till late, and I was asleep at the time you called me up.

See, you happen to be a good friend of mine, and I would've never wanted to make you feel sorry. I am sorry again, and let me patch up my bad work by inviting you to dinner on Saturday. It's been quite a lot of time since we have had a good time to talk


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Apology sample letter for having spoken rudely over a call.

Further things to consider when writing apology letters to friends

Further things to consider when writing apology letters to friends

Apology Letters

Apology letters are letters written to express regret towards a past occurrence or action. Simply put, apology letters are a way of putting down in words how you feel about a negative action and trying to make a positive impact on it. A great apology letter can repair your reputation and strengthen your connections. It might be that you have wronged a client or a customer, a professional situation in the workplace has not turned out as you expected, or you have done something terrible to your friend. You want to say sorry about these situations and salvage your relationship, so an apology letter is the greatest way to do this.

Apology letters should be written and sent immediately after the mistake has happened to show that you truly value your relationship with the other person. Begin the letter by stating how sorry you are, admit that you made a mistake, and take responsibility. Try to solve the issue and give suggestions on how you are going to do this. Assure the other party that the incident will not happen again in the future. Apologize again to the end and close the letter with a positive note.

Letters to Friends

Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.

Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.

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