Announcing a class reunion. Sample letter #1

GUIDELINES

  1. This letter announces a reunion. It is like a sales letter because you are trying to spark reader's interest and pay fees.
  2. Make the beginning catchy. Then make an announcement about the reunion.
  3. State the date, time, and location of the meeting.
  4. Ask for extra materials or information. These include sending photographs, filling out forms or questionnaires, providing an address for "lost" class fellows, etc.
  5. Explain the method of sending payments and making reservations.
  6. Explain how to contact the organizers. Express apprehension for the event with excitement.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It is time for recollections and memories to come flooding back as we near the time for the Holton High School Class of 91 reunions. Plans are in place, and we would like people to make a day of it if they can.

To this end, we have booked York House to play host to our celebrations, and all of the facilities, including swimming pool, tennis courts, and golf course are at our disposal from midday onwards. For those who just wish to come to the evening reception, we would like everyone seated by 8 pm.

We would ask that you could return the questionnaire as soon as possible to Sarah Jenkins by April 21. The questionnaire will let us plan activities and also the number of seats required.

Additionally, we would also like to have much memorabilia on display as possible, so if you have anything you could loan us, then we would appreciate it. For those wishing to advertise within our reunion yearbook, just send a business card to Sarah.

That is it for this update, although we would ask for assistance in locating missing members of the class. There are still ten members of the class who we have yet to find a mailing address. This list of names is included in the questionnaire.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Announcing a class reunion. Sample letter #1.

Further things to consider when writing announcement letters to friends

Further things to consider when writing announcement letters to friends

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Friends

Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.

Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.

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