- This is a thoughtful way to let your other workers know about the status of a co-worker that is not present at work. Be mindful not to tell them information about his or her sickness, if he or she want to keep it a secret. Use this to ask for their cooperation and effort in the time being.
- Plainly tell the employees about your co-worker's sickness.
- Tell them other details but do not inform them things that your colleague want to keep as a secret.
- Request for their support and them to cover the person until she recovers.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
As some of you may have noticed, Ms. Rebecca Taylor from our Accounting Office has been struggling with her health lately. She has been suffering from severe back pain these past few weeks, which has resulted in her having to go home early on several occasions. After much discussion with her and her supervisor, we have granted her an indefinite sick leave so she can have enough time to visit specialists and undergo treatment in another state.
We will be assigning someone to take over some of her tasks in the next couple of days. We hope that she will get better soon and encourage all of you to send your good wishes to her.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter informing employees of co-worker's illness.
Further things to consider when writing inform letters to employees
Inform letters are letters written to communicate new knowledge or changes in situations. Whether you want to keep your employees updated with recent changes in the work routine or structure of the company, or to communicate interview dates to job applicants, an inform letter will be the best formal way to do it. Inform letters can also be used to inform employees about new policies that may affect the employment's terms and conditions as agreed to in the contract. For instance, if workdays and business hours are planned during a holiday, an employee should send inform letters to communicate the new schedule and ask employees to solicit cooperation.
Keeping your employees well informed is important to your business and inform letters are powerful tools to do just that. Mention the reason for writing early in the letter. Be thorough, concise, and omit irrelevant details. For unpleasant news like a layoff, be direct yet sensitive. Give clear and complete information to avoid being bombarded with questions later. Communicate exactly what you want the recipient to do. End the letter on a positive note and send it early enough so that the reader has enough time to prepare for the assignment.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.