1. Even though you are sending this letter to a person inside the company, his or her issues are also similar to any other clients. Give him or her the same attention.
  2. Mention the shipment's contents and that you are giving the material because of his or her request.
  3. Provide a more detailed summary of the contents.
  4. Mention any exclusions or items that were included but not ordered.
  5. End by suggesting a further support, especially when the clients finds mistakes or unintentional exclusions.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Included herein are the registration forms. The brochure, member handbook, and the price list are currently being updated. Those will be ready on Wednesday so that it will be delivered to your office address by Thursday afternoon. Just email me in the meantime for inquiries or clarifications.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -