Authorize legal representative in out-of-court settlement letter


  1. Explain exactly what you want. Implicit meanings must not be assumed unless mentioned verbally.
  2. Explain what you approve the reader to do. Detail about your expectations from the reader.
  3. Attach some documents in support of your claim. Inform about the attachment.
  4. Talk about your terms and conditions.
  5. Request the reader to send his or her consent to the agreement.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

This letter is to confirm what we had already discussed last March 5. I am hiring you as my legal representative in the out-of-court settlement with Mr. Venson regarding damages to my car. I understand that discussions will be taking place on April 2. I am confident that you will be able to represent me competently in this venue.

I am attaching the documents you specified, including copies of the car registration, my notarized affidavit, and the photographs of the damaged vehicle. I understand that you will be billing me $300 an hour. Kindly confirm this arrangement by sending me back a signed copy of our written agreement. Thank you very much!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -