- Most organizations give rewards and recognitions in endorsement letters. They contain specific details and instances of the awardee's achievements and qualifications.
- Mention the award for which the candidate is nominated in the endorsement.
- Mention the kind of relationship you share with the candidate and since how long you know him/her.
- State the reason for which the award is given. Mention the qualities and achievements of the candidate due to which he/she is nominated.
- Rehash your endorsement and close the letter with an offer to answer any queries.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
There are so many people in our community who have given their time and efforts to make our city a better place to live. Now is your chance to give back.
Fill out the enclosed nomination ballot naming who you believe deserves the Person of the Year Award and why. All ballots must be returned by October 5th to be considered.
The winner will be selected and notified at the Winter Ball in December. All nominees will be given complimentary tickets to the event.
We encourage you to consider who you think embodies the spirit of this award. Mail your ballot in today!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter seeking nominees for Person of the Year Award.
Further things to consider when writing endorsement letters to organizations
Endorsement letters are letters written to give support or public approval to someone or something. In most cases, these letters are used to recommend or endorse individuals or programs. There are many reasons why you may want to write an endorsement letter. Some of these include endorsing or expressing support for a new bill, endorsing a student for an award, introducing and endorsing a politician, and endorsing a bid, just to mention a few. Writing endorsement letters for any of these scenarios will provide the information necessary to confirm the selected individual or item.
There are a few things you should keep in mind when writing endorsement letters. First of all, these are formal letters, and therefore they should have some professional approach. Use clear and specific language. Introduce yourself and give details about what you are endorsing. If you are endorsing a candidate for an award, for example, mention the award for which he/she is nominated. Mention how long you have known the candidate and the type of relationship you share. Clearly state the reasons behind your endorsement request. Make sure that the information you have provided is correct. End with an offer to answer any questions.
Letters to Organizations
Letters to organizations are letters written to institutions, associations, or any organized body of people working together to achieve a common goal. An organization could be a charity, union, corporation, or even a neighborhood association. There are a thousand reasons why you may want to write to an organization. Maybe you want to volunteer to offer your services, or you want to make a donation. Perhaps you are requesting sponsorship for your event. Whatever the reason, any letter to an organization must be formal and addressed properly.
When writing letters to organizations, it's important to know what it is that you want to achieve and what you want the organization to do. Use the standard business letter format. Start your letter with a proper salutation and introduce yourself or your company. State the purpose of the letter. Mention what you are asking for or what you are offering. Include any materials or information that you feel might be important to the recipient. Use a polite and professional tone. Keep the letter short, preferably, one page. In the end, thank the recipient in advance for his/her time and consideration. Sign-off using business-appropriate language. Include your full name and contact details.