GUIDELINES
- Most organizations give rewards and recognitions in endorsement letters. They contain specific details and instances of the awardee's achievements and qualifications.
- Mention the award for which the candidate is nominated in the endorsement.
- Mention the kind of relationship you share with the candidate and since how long you know him/her.
- State the reason for which the award is given. Mention the qualities and achievements of the candidate due to which he/she is nominated.
- Rehash your endorsement and close the letter with an offer to answer any queries.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Mary Jane is highly recommended for the Executive Manager Award. Over the last six years, Mary has worked hard in the management department and has prospered from her position of Junior Representative to her present position. Mary has garnered extensive knowledge about our products as well as our competitors. Mary can boast of having the highest average of opening accounts in the company as an Account Representative. She has also managed to transfer her skills to four of her Account Representatives. These representatives have the leading averages in any department of our company.
I am sure that you will find Mary to be the perfect choice for this award. If you want to enquire further, please contact me.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample nomination letter for management award candidate.
Further things to consider when writing endorsement letters to management
Endorsement Letters
Endorsement letters are letters written to give support or public approval to someone or something. In most cases, these letters are used to recommend or endorse individuals or programs. There are many reasons why you may want to write an endorsement letter. Some of these include endorsing or expressing support for a new bill, endorsing a student for an award, introducing and endorsing a politician, and endorsing a bid, just to mention a few. Writing endorsement letters for any of these scenarios will provide the information necessary to confirm the selected individual or item.
There are a few things you should keep in mind when writing endorsement letters. First of all, these are formal letters, and therefore they should have some professional approach. Use clear and specific language. Introduce yourself and give details about what you are endorsing. If you are endorsing a candidate for an award, for example, mention the award for which he/she is nominated. Mention how long you have known the candidate and the type of relationship you share. Clearly state the reasons behind your endorsement request. Make sure that the information you have provided is correct. End with an offer to answer any questions.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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