Letter of appeal for a dismissal.

Further things to consider when writing dismissal letters to management

Dismissal Letters

Dismissal letters are letters written to formally order someone to leave a company, group, or organization. The letters are issued by employers to employees to terminate an employment contract. All dismissal letters state the reasons for termination including information about previous incidents that might have contributed to this decision. In some instances, the letters communicate a medium for appealing the dismissal. Dismissal letters can be used to fire an employee, ban someone from a group, or even remove a student from a school. Usually, the letters are issued as a formality to help reduce claims that someone was ordered to leave unfairly.

Dismissal letters are precise and usually contain all the relevant information such as reasons, times, and dates. Clearly inform the recipient of the termination of his/her services without being over-apologetic. If possible, support your reasons with real time incidents. Indicate to the recipient that if he/she requires a reference letter, it will be issued. Maintain your professionalism despite the severity of the case. Do not make the letter longer than it is supposed to be since the recipient may already know that he/she is being terminated. Close with a positive tone or an action plan.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.